Live Captioning

Live Captioning Overview

Live captioning provides real time on screen text that appears as a presenter speaks, helping attendees follow along more easily during meetings and events. Modern AI captioning systems deliver this text instantly on personal devices or shared displays, supporting in person and virtual environments.

Wordly’s AI platform builds on this foundation by offering live captioning in dozens of languages with no human captioners required. This allows organizations to improve accessibility, comprehension, and multilingual participation at scale. Whether used for conferences, classrooms, trainings, or community events, live captioning improves clarity for every audience.

What is Live Captioning

Live captioning is the process of displaying spoken content as text in real time. As the speaker talks, attendees can read along on screen, which helps with comprehension, accessibility, and multilingual communication.

Modern AI captioning technology makes it possible to generate captions quickly and accurately without relying on human captioners. These systems support multiple languages, scale across event types, and can be used for both live and on demand content.

Caption and Translation Options

There are three primary options for addressing the language barrier at meetings and events.

‍‍1. Do Nothing

The most common solution is to do nothing. While this is the cheapest and least time consuming option in the short term, there are significant long term costs when attendees are unable to understand meetings and do not attend or fully engage.

‍2. Use Human Translators

Human translators have been used for years and are a common option for meetings and events around the world. Human interpretation is a good option for large, complex events which are planned months in advance and supported by large budgets and teams to coordinate all of the logistics. But the time and cost of offering human interpretation often makes this option not viable for most organizations.

‍3. Use Live AI Translation and Captioning

A fast-growing option is AI translation. These tech solutions are powered by Artificial Intelligence (AI) and hosted in a secure cloud infrastructure, removing the need for human interpreters and special equipment. AI translation is being implemented across a wide range of government meetings.

How Wordly Live Captioning Works

Step 1
‍
The audio mixer from the meeting room is connected to a tablet or laptop which is used to log into the AI translation and captioning system. This helps ensure the AI system receives high quality sound input.

‍Step 2
‍The presenter(s) speak in their preferred languages during the meetings. The AI-powered translation system can manage participants speaking in multiple languages.

‍Step 3
‍The system uses AI technology to transcribe and translate the spoken content into the preferred languages for each participant. AI systems can process and translate speech simultaneously into dozens of languages.

The caption output is displayed in real time. The translation software is capable of understanding different dialects and accents, so you can feel confident that the translation will be accurate and understood by all attendees.

‍‍Step 4

Attendees can read along with captions or listen with their ear buds in their preferred language on their own computer or mobile device. Attendees access the translation and captions by scanning a QR code with their phone or visiting a URL from their computer.

Attendees can be either in person or attend virtually via Zoom, Teams, or another meeting platform. The captions can also be displayed in multiple languages on monitors positioned around the room so presenters and attendees can see them.



Wordly Caption and Translation Packages

Wordly makes it easy to add live translation and captions to your meetings with a comprehensive solution that includes personalized support and training to get you up and running quickly.

Many organizations start with a Wordly Pro+ Package that includes 60 hours of live translation and captioning, which is enough to cover multiple meetings per month for one year. This can be used for staff meetings, employee training, customer events, and a wide range of other sessions. If you have more meetings per month, you can add additional hours to your package at any time. Since all Wordly languages are included for one fixed hourly price, you can easily manage your budget.

‍All Translation packages include:

Live AI Translation & Captioning - You get live translation of your meetings into both audio and text output - attendees can choose whether they want to listen and / or read.

‍‍Extensive Language Options - Each attendee can select their preferred language from dozens of options which come standard with every Wordly subscription. Since Wordly provides multi-directional translation, we can support thousands of language pairs (e.g., English to Spanish, Spanish to Vietnamese, French to Spanish, etc.). You can conduct meetings in English, Spanish, or dozens of other Wordly supported languages. See all language interpretation options.

‍‍Customizable Glossaries - You can create a customized glossary of names and other important terminology unique to your organization that you want to make sure are translated correctly.

‍‍Flexible Delivery Formats - You can offer Wordly both for in-person and virtual attendees via Zoom, Teams, or other video platforms. There is no additional charge for using multiple formats to support hybrid meetings.

‍‍Personalized Onboarding - We will assign a Customer Success team member to guide you through the onboarding process. This includes account setup, admin training, integration assistance, translation glossary creation, dress rehearsal tests, presenter coaching, and technical support.

‍‍Easy Setup - Once you are onboarded, it will take less than 10 minutes to set up Wordly for your meetings.

‍‍Easy Access - Attendees can access Wordly in 2 easy steps. For in person events, they scan a QR code with their mobile phone, select their language, and then have instant access to live audio and caption output. For virtual events, they click a link on their computer, select their language, and then have instant access to live audio and text output.

‍‍Display Options - You can also choose to have the captions displayed on monitors at your location so people can follow along without using their phones.

‍Transcripts and Summaries - Access complete transcripts and short summaries after every session. Translate into dozens of languages to support reporting requirements.

‍‍No Special Equipment - Since Wordly is powered by AI, there is no special equipment required.

‍‍Affordable Pricing - Pricing is based on the number of hours you purchase. and we offer volume discounts. You get audio and caption output for all Wordly languages, along with text transcripts, and summaries for one fixed price. Since Wordly is powered by AI, you do not need to hire individual interpreters for each language. You can save 50-90% versus the cost of using human translators.

Related Topics

Explore Wordly Live Captioning Solutions

Live captioning improves accessibility, engagement, and comprehension for every audience. With Wordly, presenters can offer clear, real time captions in dozens of languages across in person, hybrid, and virtual events.

‍Contact us to learn how Wordly can provide live captioning at your next meeting or event.

Frequently Asked Questions About Live Captioning